If your original share certificate is lost, misplaced, or damaged, you can apply for a duplicate share certificate from the company registrar. Our experts help investors recover lost physical share certificates and complete the documentation process smoothly.
If physical share certificates are lost or misplaced, you must apply for a duplicate before dematerialization.
Torn, faded, or damaged certificates require replacement through registrar verification.
Duplicate certificates are sometimes required when correcting shareholder details.
We help prepare affidavits, indemnity bonds, and other required documents.
Our team coordinates with company registrars for verification and approval.
After duplicate certificate issuance, we assist in converting physical shares to demat.
Shareholder verification
Documentation preparation
Registrar application
Duplicate certificate issued
Issuing a duplicate share certificate is a regulated process designed to protect against fraud. The company and its Registrar & Transfer Agent (RTA) follow these steps before reissuing certificates. ClaimMyFunds manages each stage on your behalf.
You must first inform the company or RTA in writing about the lost, misplaced, or damaged share certificate, mentioning the folio number, certificate numbers, distinctive numbers, and number of shares (if known). The RTA marks a "stop transfer" on the folio to prevent misuse.
For lost or stolen certificates, an FIR or police complaint must be lodged stating the certificate details. A copy of the FIR is required by the RTA as proof. (For damaged certificates that you still possess, an FIR is generally not required.)
As per SEBI/company requirements, a public notice about the loss is published in one English and one regional-language newspaper, inviting objections. This protects against rival claims. The advertisement copy is submitted to the RTA.
The shareholder signs an Indemnity Bond (on non-judicial stamp paper) and an Affidavit confirming the loss and indemnifying the company against future claims. For higher-value holdings, a surety may also be required.
All documents — FIR, advertisement, indemnity, affidavit, KYC (PAN, Aadhaar), and the request letter — are submitted to the RTA. The RTA verifies the signature and folio details against company records.
Once approved, the duplicate share certificate is issued. We then help you immediately convert the physical shares to demat so they are safe and tradable.
Timeline: The full process usually takes 2 to 6 months, depending on the company/RTA and the value of the holding. The newspaper-notice objection period and RTA verification are the main time factors. ClaimMyFunds follows up continuously to keep your case moving.
Typically 2 to 6 months. The timeline depends on the company/RTA processing speed, the newspaper-notice objection window, and the shareholding value. Higher-value holdings undergo stricter verification.
An FIR is required when the certificate is lost or stolen. If you still hold a torn or damaged certificate and are surrendering it, an FIR is generally not needed — the damaged certificate itself serves as evidence.
Yes. The duplicate certificate process can be combined with transmission of shares so that the legal heir receives valid certificates and ownership together. ClaimMyFunds handles both simultaneously.
Since physical shares cannot be traded, the next step is dematerialisation. We help you convert the duplicate certificate into demat form so your shares become safe, electronic, and tradable.
If shares were transferred to IEPF, recovery is through an IEPF claim rather than a duplicate certificate. However, proof of original holding may still be needed. We assess your case and choose the correct route.
Our experts guide you through the complete duplicate share certificate process.
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